Reduce facility costs: building cleaning, security services & more
We renegotiate your existing facility contracts – analysed with AI support, negotiated by experienced buyers and 100 % success-based. You only pay when you save.
Why facility costs rise every year
Cleaning, security and building services – in short: facility management – are among the largest items in indirect procurement and among the least frequently renegotiated. Costs usually rise not because more is delivered, but because contracts no longer match reality:
- Wage increases are passed on across the board: when wages rise in building cleaning or the security sector, many providers increase the entire price – not just the labour component.
- Service specifications are outdated: hybrid work and changed space usage, but unchanged cleaning intervals and staffing hours.
- Contracts renew automatically – including price escalation clauses and without a market comparison.
- Prices are hard to compare: hourly charge rates, area performance and surcharges are structured differently in every offer.
- Many sites, many individual contracts: bundling advantages remain unused.
Which facility services we optimise
Maintenance, office and glass cleaning
cleaning intervals, area performance (m² per hour), hourly charge rate, special cleaning
Security and property protection
hourly and monthly prices, staffing model, patrol service instead of permanent presence, combination with security technology
Caretaker, winter and green space services
flat rate or effort-based, scope of services, bundling across sites
Catering and staff restaurant
subsidy model, price escalation, cost of goods
Technical building services and maintenance
maintenance intervals, contract scope, surcharges on materials and spare parts
Waste disposal
container sizes, emptying frequency, rates
Six levers we use to reduce your facility costs
Adjust services to actual usage
We compare the service specification, areas and intervals with today's usage. Anyone in the office three days a week does not need full cleaning five days a week.
Limit price increases to the labour component
Only the labour component of the price is justified by a wage increase – not materials, overheads and margin. We check every adjustment against the contract and calculation and negotiate excessive surcharges back down.
Benchmark prices and services
We compare hourly charge rates, area performance and surcharges with market values from more than 1,100 negotiations. This reveals where you are above the market.
Bundle sites and trades
Several sites or services with one provider create negotiating leverage – without you having to restructure your organisation.
Create competition – without a costly tender
A targeted market inquiry provides comparison values and strengthens the negotiation. We only recommend a full tender when it is genuinely worthwhile.
Secure quality contractually
Clear service descriptions, quality controls and bonus-malus rules ensure that lower costs do not come at the expense of performance.
Renegotiate instead of switching
Switching provider costs time, ties up your team and carries quality risks. In most cases we achieve the savings with your existing partners. We only recommend a switch when the market offers significantly better terms.
How your facility project works
Initial call and documents
You provide contracts, service specifications and current invoices. Your effort: a few hours.
AI-supported analysis
We analyse contracts and invoices and compare prices and services with benchmarks.
Negotiation by experts
In coordination with you, we negotiate with your providers and obtain comparison offers where needed.
Implementation and control
The new terms are fixed contractually. We check that they actually appear on your invoices.
You only pay a share of the savings realised – no fixed costs, cash-positive from day one.
Results that add up
Across all categories we achieve an average of 25 % savings – in more than 1,100 successful negotiations. You will find examples from industry, consumer goods and private equity under Case studies.
Who benefits from a facility check
- Companies with several sites or large office, production and logistics areas
- Contracts that have not been negotiated for years
- Providers that have just announced a price increase
- Private equity portfolios looking to bundle facility services across several holdings
Have just a single contract? For contracts from around EUR 50,000 in volume you can start directly via our self-service renegotiate.io.
renegotiate.ioFrequently asked questions about facility costs
Do we have to switch our cleaning or security provider?
No. In most cases we renegotiate with your existing providers. We only recommend a switch when the market offers significantly better terms – the decision is always yours.
Is a price increase due to higher collective wages automatically justified?
Not automatically in full. What matters are your contract clauses and the share of labour costs in the price. Materials, overheads and margin do not necessarily rise with a wage settlement. We check every adjustment.
How much effort does this create for our team?
Little: you provide contracts, service specifications and invoices and name a contact person. We handle analysis, benchmarking and negotiation.
Does quality suffer when costs fall?
No. Savings come from precisely matched services and fair prices, not from cutbacks. We fix scope of services and quality controls contractually.
What does the facility check cost?
Nothing. Savify works 100 % success-based: we receive a share of the savings realised. Without savings there are no costs for you.
Reduce facility costs – start without risk
In a short initial call we clarify which contracts have potential. Free of charge and without obligation.
Request a free facility check